51ĀŅĀ×

51ĀŅĀ×, sponsored students, and their sponsors all share a responsibility of timely notification, invoicing, and payment of an account balance.

Sponsored Student's Responsibilities

• It is the studentā€™s responsibility to ensure that the University is provided with a valid authorization letter (contract) from their sponsor, prior to the due date on the student account to avoid late payment fees and financial holds.
• A sponsored student must monitor their student account status regularly. If the sponsor does not cover the total charges, it is the studentā€™s responsibility to pay the balance owed.
• It is the studentā€™s responsibility to know the duration of the sponsorship as listed in the authorization letter. The University will not notify a student when the sponsorship has expired.
• In the event of course drops or withdrawals, it is the studentā€™s responsibility to notify the Office of the Bursar so that any corrections to the sponsor invoice amount can be made timely.
• Additional information required by the sponsor, including grades, transcripts, course(s) and other miscellaneous information, must be supplied by the student.
• If questions arise concerning conditions of the sponsorship, the student should contact the sponsor, not 51ĀŅĀ×.
• Non-payment by the sponsor, for whatever reason, becomes an immediate liability to and the responsibility of the student. 

Sponsor's Responsibilities

• Provide a letter or contract to 51ĀŅĀ× prior to the term start date with the following information:
  • Studentā€™s name and University ID number
  • Description of covered charges, which may include tuition, technology fee, course fees, room/meal plan charges, student legal services fee, and/or health insurance fees
  • Any dollar limitations on the covered charges
  • If the student's scholarship or grant awards should be deducted before invoicing
  • Length of sponsorship ā€“ beginning and ending dates of period, specific term(s) and/or academic year(s), other
  • Sponsorā€™s billing address
  • Sponsor contact person information including name, telephone number, fax number and email address
• Sponsor should only make payment from the University invoice, not the studentā€™s bill.
• Sponsor shall mail payment to the provided address. Payment is due in full upon receipt of invoice notice.
• Sponsor will pay all enrollment adjustments on a studentā€™s account for the term authorized, when applicable.

51ĀŅĀ×'s Responsibilities

• The Office of the Bursar will review authorization letters (contracts) upon receipt and will certify eligible students. When presented prior to deadlines, this process will apply a third party credit for the covered expenses and avoid student account late payment fees.
• The Office of the Bursar will invoice the sponsor for the authorized charges. The invoice will state the studentā€™s name and the total allowable charges.
• Any refund resulting from an adjustment to the studentā€™s account after sponsor payment will be returned to the sponsor.
• The Office of the Bursar will attempt to comply with a sponsorā€™s particular invoice requirements, but this is not guaranteed and is based upon system limitations.
• The Office of the Bursar will charge back to the studentā€™s account any charges resulting from non-payment of sponsored charges by the sponsor.